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BAE Systems streamlines IT project management with Exostar's ForumPass

Exostar, whose cloud-based solutions enable secure, cost-effective business-to-business collaboration, today announced its ForumPass service offering has been deployed on behalf of BAE Systems. ForumPass, built on Microsoft SharePoint, is allowing BAE Systems business owners, IT team members, and its IT program management vendor's personnel to effectively collaborate throughout the Project Partnership Approach (PPA) that governs IT project management and delivery between the two companies.

"We created the PPA process after a Lean/Six Sigma review of IT project management, with the goal of optimizing the timeliness and cost-effectiveness of project delivery," said Allan Leggetter, Head of IT, Enterprise IT Services, Shared Services at BAE Systems. "To achieve that objective, we recognized we had to establish a shared working environment that captured, automated, and enforced the business process, and also promoted collaboration amongst all participants in the process across corporate boundaries."

The PPA process consists of a series of five checkpoints that focus on and standardize the front-end of IT projects to improve end-to-end project management and performance. From reviewing the business need with the BAE Systems requesting party and defining requirements to designing, planning, and pricing the solution, the PPA process mandates specific tasks are completed and metrics collected along the way. Due to the sensitivity of the information being shared, BAE Systems wanted to limit access to authorized individuals and protect documents at rest and in transit with encryption.

"Because ForumPass is built on the Microsoft SharePoint platform, we benefit from an intuitive service offering that maximizes our productivity at all points in the PPA process," Leggetter added. "With its cloud-based architecture and multiple levels of authentication with single sign-on access, ForumPass uniquely provides the scalability and security features we need to work with our vendor to best support all of our IT project management efforts."

The ForumPass deployment provides:

• A secure, collaborative, multi-party environment, allowing for document management and encryption, shared calendars, discussions, alerts, and announcements;

• Workflows tailored to the PPA process, including visibility into status, people involved, actions, and associated documentation;

• Content management/knowledge store, including maintaining all reference materials and information on all projects started, in progress, and completed; and

• Robust searching and reporting, including custom views of projects, activities, and exceptions.

"Thanks to our cloud-based solution and our aerospace and defense industry expertise, we were able to rapidly deploy ForumPass in support of IT project management efforts across all business units at BAE Systems," said Vijay Takanti, Exostar's Vice President of Security and Collaboration Solutions. "In less than four months, ForumPass replaced a legacy environment comprised of three tools. Just as significantly, ForumPass also delivered immediate results in support of the PPA process, including a 50 percent reduction in project change notifications, improved adherence to service level agreements, and reduced cost, risk, and cycle times."

Press release issued by Exostar, LLC on May 24, 2011


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Exostar, LLC Supply Chain Management
BAE Systems plc Airframer


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